Outstanding shares and voting rights
On March 13, 2024, at close of the markets, Koninklijke Ahold Delhaize N.V. had 952,365,405 ordinary shares outstanding. The total number of voting rights is 938,912,473.
Attending the meeting and voting
Record date
Pursuant to Dutch law, the persons who are entitled to vote and/or (virtually) attend the AGM, are those persons who on March 13, 2024, after processing all the settlements on that date (the “Record Date”) are registered as such in a (sub)register designated by the Management Board. The (sub)registers for bearer shares are the administrations held at the Record Date, ultimately at 6:00 PM CET, by the banks and brokers which are participating institutions (aangesloten instellingen) according to the Dutch Securities Depository Act (Wet Giraal Effectenverkeer) of the Nederlands Centraal Instituut voor Giraal Effectenverkeer B.V. For holders of registered shares, the shareholders registers of the Company (or parts thereof) have been designated as (sub)registers.
Registration
Shareholders are entitled to vote up to the total number of shares that they held at 6:00 PM CET at the Record Date, provided they have registered their shares timely. Alternatively, shareholders may also grant a proxy to vote as referred to below.
Shareholders who wish to attend the meeting in person or virtually, or who wish to be represented at the meeting, must register with ABN AMRO (via www.abnamro.com/evoting) as of the Record Date and no later than 6:00 PM CET on April 3, 2024. A confirmation by the intermediary in which administration the holder is registered for the deposit shares must be submitted to ABN AMRO, ultimately at 10:00 AM CET on April 4, 2024, stating that such shares were registered in the name of the respective shareholder at the Record Date. With this confirmation, intermediaries are furthermore requested to include the full address details of the relevant shareholder in order to be able to verify the shareholding on the Record Date in an efficient manner. The receipt (of registration) to be supplied by ABN AMRO will serve as an admission ticket to the meeting for those attending the meeting in-person.
Voting and participation by proxy
Notwithstanding the obligation to register for the meeting, the right to attend in-person and to vote at the meeting may be exercised by a holder of a written proxy.
Shareholders may electronically give their voting instruction through www.abnamro.com/evoting. An electronic voting instruction must have been submitted ultimately by 6:00 PM CET on April 3, 2024. If desired, you can amend a previously submitted voting instruction ultimately before 6:00 PM CET on April 3, 2024, through www.abnamro.com/evoting.
Shareholders may also grant a written proxy by using one of the forms which can be obtained free of charge under 'meeting documents' on the Company's website. The proxy with voting instructions may be granted to the Company Secretary or Chief Legal Officer of the Company, to IQ EQ Financial Services B.V. or to any other third party. The written proxy must be received by the Company Secretary or IQ EQ Financial Services by 6:00 PM CET on April 3, 2024 via email company.secretary@aholddelhaize.com. If desired, you can amend a previously submitted voting instruction ultimately before 6:00 PM CET on April 3, 2024. A copy of the written proxy must be shown at registration for the meeting.
Virtual Participation
Shareholders who wish to attend the meeting virtually should submit a request via email: company.secretary@aholddelhaize.com. This request must be received by the Company Secretary by April 3, 2024, 6:00 PM CET at the latest. The shareholder will then receive further information on the method of virtual attendance via email. Shareholders attending the meeting virtually cannot cast their vote real time online.
The Company's policy regarding the hybrid General Meeting of Shareholders (“Hybrid Meeting Terms”) can be found at the Company's website (at the meeting documents). Virtual participation and asking questions virtually entails risks, as described in the Hybrid Meeting Terms. If you wish to avoid such risks, you should choose to attend the meeting in person.
Questions regarding the agenda items
Any shareholder who registered for the meeting may pose questions during the meeting. A shareholder who attends the meeting in-person can do so during the meeting. A shareholder who attends the meeting virtually, after having registered thereto as set out above, and who has registered via the e-voting system of ABM AMRO (www.abnamro.com/evoting), may pose questions real time virtually. Shareholders may also pose questions prior to the meeting, until 6:00 PM CET on April 3, 2024, via email company.secretary@aholddelhaize.com.
Timely received questions will be answered at the latest during the meeting and possibly thematic. The chair of the meeting may at his sole discretion amend this procedure on behalf of an orderly meeting.
Registered shares
Holders of registered shares who wish to participate, and vote at the meeting can follow the instructions in the manner set forth in the letters sent to them.
Registration and identification at the meeting
Registration for admission in-person to the meeting will take place from 1:00 PM CET until the commencement of the meeting at 2:00 PM CET. After this time registration is no longer possible and access to the meeting will be denied. Persons entitled to attend the meeting in-person may be asked for identification prior to being admitted by means of a valid identity document, such as a passport or driver’s license.
We are a guest at the Zaantheater, therefore we need to abide by their house rules. The house rules can be found here: zaantheater.nl/nl/welkom/. Pusuant to these house rules, amongst others coats and large bags may not enter the room and need to be left at the cloakroom and filming and taking pictures in the room are prohibited.
Holders of American Depository Receipts
If you are a registered holder of American Depositary Receipts (ADRs), you may give your voting instruction through JP Morgan Chase Bank N.A., the U.S. depositary. You will receive information, including a voting instruction card. Both registered and beneficial holders can vote on their shares, provided such holders have returned their completed proxy form prior to 12:00 PM CET on March 29, 2024.
